How to update staff hours from the calendar

There are several ways you can change the working hours for a staff member. 

In this guide, we'll show you how to update a staff member's hours directly from the calendar. We'll cover how to:

  1. Update hours from the calendar.
  2. Roster a staff member as working or not working.
  3. Update the staff member's working hours.
  4. Change their scheduled breaks.

Staff will need to have access to their own  Roster to be able to update their hours in the calendar. Check out our How to restrict staff access guide for more information.


1

Update hours from the calendar

If you are in Day or  Week view for a single staff member, you can click the clock icon next to the day to adjust their hours: 

When viewing the calendar in  All staff or All rostered staff, click the staff member's name at the top of the calendar instead: 


2

Roster a staff member as working or not working

  1. From the Calendar select the staff member whose hours you wish to edit.
  2. Go to the desired day and click the clock icon next to the date
  3. Toggle the staff member as Working or Not working

  4. Click Save to apply your changes. 

The change in hours will automatically update in the roster. As this differs from the staff member's normal working hours, this will be shown as a modified date (in orange).


3

Adjust their working hours

  1. From the Calendar select the staff member whose hours you wish to edit.
  2. Go to the desired day and click the clock icon next to the date
  3. Use the fields provided to update their Start and End times: 

  4. Click Save to apply your changes. 

The change in hours will automatically update in the roster. As this differs from the staff member's normal working hours, this will be shown as a modified date (in orange).


4

Adjust their breaks

  1. Go to the desired day in the Calendar.
  2. Click the clock icon next to the date/staff member:
  3. If there is a break scheduled, you can adjust the time or remove it completely: 

  4. Click Save to apply your changes. 

If there isn't a break added for the staff member already, then you will need to add one under Setup > Staff > > Edit > Normal working hours. Check out our How to add or change staff breaks guide for more information.

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