How to track and report on gift vouchers
We’ve added some handy new reports so you can track your gift voucher sales and redemptions in Timely. The existing reports have also been updated to include important gift voucher information.
There are a number of different ways to track and report on gift vouchers:
- Gift voucher activity report
- Customer gift voucher details
- Search for gift vouchers
- Sales report
- From the Customer's record
This feature is available on our Schedule and Sell plan; everything you need to take your business to the next level. Find out how to upgrade in our How to change your Timely plan guide.
Gift voucher activity This report breaks down your gift voucher activity by
Gift voucher name.
Customer gift voucher details This report shows a breakdown of vouchers by
Customer. It can be filtered by
Search for gift vouchers If a customer comes in with a gift voucher you can search on the code to find the details of the voucher by going to
Setup > Gift vouchers and clicking
Search purchased gift vouchers.
View a customer's purchased Gift Vouchers You can view any Gift Vouchers that a customer has purchased from their customer record. Just head to the
Customers page and view the
Give Vouchers tab:
You can see the number of Voided and Not Paid gift vouchers, as well as the dollar values of Purchased and Redeemed vouchers.
The report also shows important information like whether the gift voucher is paid for, the voucher
Code and the
Expiry date if relevant. This is a good way of working out your current gift voucher liability.
Gift vouchers are not included in sales figures as they are a liability until they have been redeemed and transferred into revenue for a service, product, etc.
You can still get an idea of your total gift vouchers issued and redeemed for the period of the sales report though. Click the link to pop to the Gift voucher activity report for more detail.
Pro accounting tip: A liability is an obligation and it is reported on a company's balance sheet. For gift vouchers, this means you are obligated to allow that customer to redeem their voucher for a set amount, and it will not be counted as revenue until it is redeemed.