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How to connect your QuickBooks account to Timely

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QuickBooks is a widely used, cloud-based/desktop accounting software, designed to help small and mid-sized businesses manage their financial health. It streamlines bookkeeping tasks by automating invoicing, expense tracking, bank reconciliation, tax preparation, and reporting. In this guide you will learn how to connect your QuickBooks Online account.

 

 

Important information

If you are using QuickBooks to manage your business accounting, you can integrate Timely with your QuickBooks Online account. You must be an existing user of QuickBooks, or sign yourself up for a new QuickBooks Online account (see above for links) to connect the two. 

To connect a QuickBooks account to your Timely account, you need to make sure you are registered (or are signing up for) a QuickBooks Online account. This includes both the Essentials and Plus plans:
 

Timely note: QuickBooks Self-Employed is not currently supported.

 

 

How to connect Timely to QuickBooks Online

1 In your Timely dashboard, head to setup > integrations (formerly add-ons) from the main menu.

 

2 Scroll down until you find the QuickBooks Online app integration.

 

3 Click the activate button next to QuickBooks then connect to QuickBooks.

 

4 If you're not logged in already, you'll be asked to log in to your QuickBooks Online account. You can now click the authorise button to establish the connection between Timely and QuickBooks.

 

5 Then you will be transferred back to the setup > QuickBooks page. Here you can see if your connection is active!

 

 

How to import your taxes from QuickBooks

Before your invoices can be synced to QuickBooks, you need to make sure that all of your services and products in Timely are assigned a QuickBooks tax code. To do this:
 

1 In your Timely dashboard, head to setup > integrations (formerly add-ons) from the main menu.

 

2 Click configure next to the QuickBooks app-integration, and then the import taxes button.

 

3 Now any relevant Sales taxes in QuickBooks will then be imported to your list of taxes in Timely. If you are not registered to pay tax, please read the note below:

 

Timely note: you will still need to assign your services/products in Timely a QuickBooks tax code, even if you're not required to pay tax. To do this, create a zero rated (or 0%) tax code in QuickBooks, then import it into Timely. 

For more information on adding a new sales tax in QuickBooks, check out their guides below:

 

 

How to apply QuickBooks tax codes to your services/products

Tax code that are imported from QuickBooks will be identifiable with a QuickBooks logo next to them, so make sure you select one of these tax codes. There are two ways in which you can apply taxes to your services:
 

A Individually at a service/product level setup > services/products

 

B In bulk by applying a single tax code to all of your Products/Services setup > sales settings

 

Timely note: for more information on managing your taxes in Timely, see our help guide How to add taxes. If there are any Services that do not have a matching Tax code in QuickBooks, these will be highlighted on the Configure screen.

 

C Just click on the edit services button to be redirected to the setup > services page where you can then update each service.

 

Timely note: this will only apply a QuickBooks tax to any future invoices. QuickBooks will only accept invoices that use their tax codes, so any historic invoices that don't use QuickBooks tax codes won't be synced.

 

Important note: Please make sure that you follow the instructions in our help guide How to adjust your QuickBooks Online settings to map your payment types. This is essential to make sure your tax codes get imported.

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