How to adjust your QuickBooks settings

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QuickBooks is a widely used, cloud-based/desktop accounting software, designed to help small and mid-sized businesses manage their financial health. It streamlines bookkeeping tasks by automating invoicing, expense tracking, bank reconciliation, tax preparation, and reporting. In this guide you will learn how to make changes to the QuickBooks app-integration settings, and map your payment types.

Now that your accounts are connected, you can adjust your invoice settings. You will automatically be returned to this page, when you first connect the account, but you can return to this page to update the settings at any time.

Timely tip: see our help guide How to connect your QuickBooks Online account to Timely for guidance on how to do this if you haven't already, then return to this article to continue.

Step-by-step instructions

1 Head to setup > integrations (formerly add-ons) and click configure next to the QuickBooks integration.

2 From here, click the edit settings button.

3 On the invoice settings tab, set the:

Default Email status for invoices
Default Print status for invoices
The Time of the day to sync invoices to QuickBooks
The Global term for payments e.g. due in 30 days
The liability account for gift vouchers and the liability account for customer credit

4 When you are ready, click save to update your settings.

How to map your payment types

You can adjust the accounts that your payment types are mapped to, to do this:

1 Head to setup > integrations (formerly add-ons) and click configure next to the QuickBooks integration.

2 From here, click the edit settings button.

3 Go to the account mappings tab and choose a QuickBooks account for each payment type.

4 When you are ready, click save to update your settings.

Timely note: to map a payment type to an account in QuickBooks, the account must have the Account type of Bank. If payments aren't mapped to any accounts then they will automatically be attributed to the undeposited funds account in QuickBooks.