How to set up cash management – Timely

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When cash management is enabled, a register will be created for each of your locations. You will be required to open the register at the beginning of the day and of your sales will then be processed through the register. This feature also allows you to record when you take cash out, or put cash back in the till for petty cash.

At the end of the day, you can perform a cash up to reconcile what's been recorded in Timely, against what you've processed through your card reader or cash till. In this guide, you will learn how to set up cash management.

How to enable cash management

When cash management is enabled, each location will have their own register that needs to be opened and closed each working day. The location and the register are explicitly linked, but you can raise a sale for a booking at one location using the register at another location. To enable cash management:

1 Head to setup from the main menu in your Timely account dashboard, and to sales settings.

2 Scroll down to the cash management section at the bottom of the page, and check the box next to the enable cash management.

3 When you are ready, click save to apply your changes.

Timely note: enabling cash management will require you to select a register for each sale, this will also apply to any other staff members that are currently logged in.

How to disable cash management

If you don't want to use the register, then you can disable this feature at any time by unchecking the same box. Once this is disabled, you will still be able to access any historic invoices and cash up reports, but you will no longer be able to record petty cash or perform a cash up. If you decide to enable this again, we'll pick up where you left off. Any sales raised after the register is enabled will be process through the registers and will be included in the cash up process.

How to adjust your staff access for cash management

Any staff member that has access to raise (their own or all) sales will be able to open the register. You then have the option to determine if staff have access to record petty cash, and/or cash up functions. See our help guide How to adjust your staff access for cash management for more information.

How to manage your sales register(s) for cash management

You will need to open the sales register before you're able to record a petty cash expense, or raise an invoice. If your business has more than one location, we will automatically create a register for each location when cash management is enabled. For more information on how to do this, see our help guide How to manage your sales register for cash management.

How to record petty cash expenses

You may need to take cash out of the till during the day, for business expenses occurred during the cash. To make sure that your till matches what's recorded in Timely, we have a "Petty cash" feature that allows you to record when cash is removed or added to the till. See our help guide How to record petty cash expenses for more detailed instructions.

How to perform an end of day cash up

At the end of the day, you can perform a "cash up" to close the register and tally up your sales totals for the day. This will allow you to reconcile the transactions recorded in Timely against what you have you in your till/on hand. This also locks any sales and payments included, so they can't be edited or updated.

This generates a cash up report that gives you an overview of that day's taking, with a breakdown for each payment type. You will be able to make notes to account for any discrepancies, which will be included in the report. See our help guide How to perform an end of day cash up for more detailed instructions.